ABPD Certification Policies and Procedures

Examination Cancellation Policy

Qualifying Examination

  • Cancellation more than 4 months prior to examination = full refund, less $100 processing fee
  • Cancellation within 4 months of the examination date = forfeiture of the examination fee
  • Failure to appear for the scheduled testing appointment = forfeiture of the examination fee

Oral Clinical Examination

  • Cancellation more than 6 months prior to examination = full refund, less $100 processing fee
  • Cancellation within 6 months of the examination = forfeiture of the examination fee
  • Failure to appear for the scheduled testing appointment = forfeiture of the examination fee

If an applicant or candidate cannot appear for the examination due to extenuating circumstances and would like an exception to the examination cancellation fee policy, he/she must notify ABPD prior to the time of examination by completing an Examination Cancellation Form accompanied by supporting documentation.  Extenuating circumstances include the following:

  • Complicated pregnancy, temporary physical disability or sudden onset of a serious medical condition or physical disability of the applicant or candidate that prevents travel.
  • Serious medical condition of an immediate family member* within four weeks of the examination date.
  • Death of an immediate family member* within four weeks of the examination date.
  • Military deployment or military obligations.
  • Natural disaster that prevents travel.

When cancelling due to extenuating circumstances, the following documentation is required with the completed Examination Cancellation Form:

  • A signed letter by the treating physician on professional letterhead documenting the medical condition/disability of the applicant, candidate, or immediate family member*.  Documentation must explain the reason travel is prohibited for the applicant or candidate.
  • Death certificate of immediate family member*
  • Military deployment form or letter of military duty obligation
  • Documenatation of natural disaster

*Immediate family member: Spouse/partner, child, stepchild, parent, stepparent, sibling, parent-in-law.

All cancellations must be submitted by completing the Examination Cancellation Form. Please email info@abpd.org for the Examination Cancellation Form. Examination fees cannot be transferred to a different exam year.

QE Test Center Policies

Click the link below for information regarding check-in process and requirements, personnel, security, test material and equipment and exam administration.

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Although ABPD may attempt to notify you when some changes are made to these Terms, we may modify these Terms at any time and from time to time in our sole discretion without notice to you. You should periodically review these Terms carefully in order to make sure that you are aware of the most current terms and conditions for the use of the Site because any use or viewing of the Site by you after any change to these Terms, whether or not you have reviewed the amended Terms, constitutes your acceptance of these Terms as changed. These Terms as amended from time to time shall remain in full force and effect anytime you use or access the ABPD Site.

Click the link below to read the full policy.

Privacy Policy

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Code of Professional Conduct and Discrimination and Harrassment Policy

The American Board of Pediatric Dentistry (“ABPD”) is dedicated to providing a safe and productive experience for all participants and attendees at all official ABPD events regardless of sex, race, color, national origin, religion, age, physical or mental disability, perceived disability, ancestry, marital status, veteran status, sexual orientation, or any other characteristic protected by applicable law.

ABPD does not tolerate discrimination or any form of prohibited harassment and is committed to enforcing this Code of Professional Conduct (the “Code”) at its examinations, meetings or at any other ABPD event.  The ABPD is committed to providing an atmosphere that encourages the free expression and exchange of scientific and educational ideas.  Furthermore, ABPD upholds the philosophy of equal opportunity for and treatment of all event participants and staff in any venue. Click the link below to read the full policy.

Re-Examination Policy

The Candidate who is unsuccessful with the OCE can retake the examination annually within their eligibility period. If unsuccessful with the OCE during their eligibility period, the Candidate will need to start the process over.

ABPD Examination Accommodation Policy

The ABPD provides reasonable and appropriate accommodations in accordance with the Americans with Disabilities Act for individuals with documented disabilities or qualifying medical conditions who demonstrate a need for accommodation.  

Accommodations are provided on an individual basis and depend on the nature of the disability or medical condition, the documentation provided, and the requirements of the examination.  ABPD will make reasonable efforts to provide the requested services to examinees who have documented disabilities or qualifying medical conditions, as long as the accommodations do not fundamentally alter the measurement of the skills or knowledge the examination is intended to test and do not result in an undue burden to the organization.

Challenges such as English as a second language, test anxiety, slow reading without an identified underlying physical or mental deficit, and failure to achieve a desired outcome are not learning disabilities and generally are not covered by the Americans with Disabilities Act.  

Individuals must request testing accommodations with each application and may be required to submit additional documentation for the same disability/condition with subsequent applications.

Requesting Accommodations and Appropriate Documentation

ABPD requires a completed Examination Accommodation Request Form along with a recent evaluation of the Candidate and other documentation.  A licensed professional appropriately qualified for diagnosing the disability must conduct the evaluation.

If an individual registering for an ABPD examination has a documented disability recognized under the Americans with Disabilities Act and requires testing accommodations, he/she must submit:

  • A signed and dated Examination Accommodation Request Form.
  • Documentation of any previous accommodations provided by educational institutions or other testing agencies.
  • A current (within the past five years) evaluation report from an appropriate licensed professional (e.g. physician, psychologist)., see application for ABPD documentation guidelines.   

This documentation will assist ABPD in determining whether the individual qualifies for an accommodation under the Americans with Disabilities Act.

Process for Submission

The Examination Accommodation Request Form is located on the ABPD portal. All required documentation must be received by ABPD on or before the following deadlines:

  • Qualifying Examination:  December 30
  • Oral Clinical Examination:  April 1
  • Renewal of Certification Examination:  August 1

ABPD personnel will acknowledge receipt of each request and notify applicants when their submissions are complete. Those submissions deemed incomplete as of the required deadline will be excluded from consideration.

Completed submissions will be initially reviewed by the Chief Assessment Officer and forwarded electronically to the appropriate Board Liaison/Chair of the Examination subcommittee for further review.  Each Board Liaison/Chair is to evaluate each request and decide on whether an accommodation is reasonable and in compliance with the Americans with Disabilities Act.  Each Board Liaison/Chair may request additional information and/or solicit advice from the ABPD Board of Directors or from an independent professional in its deliberation.  The Board Liaison/Examination Chairs will submit an annual written report of the Accommodation requests received and decisions given to the Board of Directors. 

Decision Outcome

Decisions on accommodation requests will be made in writing within 30 days after the deadline   If a Candidate is dissatisfied with ABPD’s decision concerning a request for accommodation, he/she may request reconsideration.  The Candidate must send a letter to ABPD stating in specific detail why the initial decision was incorrect and provide all additional documentation the Candidate wishes ABPD to consider.  Any request for consideration must be received no later than 30 days from the date of ABPD’s written decision concerning the request for accommodation.  ABPD may grant or deny the request or seek additional information.

Only those accommodations approved in advance by ABPD will be honored at the test site. No accommodation requests will be considered or approved at the test site.  No extensions to an application or refunds will be granted because of failure to identify a disability or special need(s) as required by this policy.

Appeals

Examination Results Appeal

The Examination Results Appeal Form is used to appeal an examination decision and must be filed with the American Board of Pediatric Dentistry within 30 days of the date on the notification letter. Appeal Form must be submitted with appropriate fee.

Conditions for an Examination Appeal

  • Procedural error or difficulties in administration of an examination
  • Equipment or facility failure

Request for Extension of Candidacy

At the sole discretion of the ABPD, a Candidate may be granted a one-time extension of the candidacy if the Candidate is unable to complete the Oral Clinical Examination (OCE) in the last year of candidacy due the following circumstances:

  • Birth or adoption of a child within eight weeks before or four weeks after the OCE date
  • Pregnancy with due date within eight weeks before or four weeks after the OCE date
  • Complicated pregnancy, temporary physical disability or sudden onset of physical disability
  • Serious medical condition of the Candidate or member of the immediate* family within four weeks of the OCE date
  • Death of an immediate* family member within four weeks of the OCE date
  • Military deployment

*Immediate family member: spouse/partner, child, step-child, parent, stepparent, sibling or parent-in-law

A Candidate who wishes to extend their candidacy term must submit the appeal in writing 30 days prior to their candidacy expiration.

The following documentation is required in the petition:

A completed Request for Extension of Candidacy to include appropriate documentation of the circumstance that prevents the Candidate from appearing at the OCE, and a signed letter by the treating physician documenting the medical condition, medical emergency, qualifying pregnancy or birth of a child.

The Candidate must confirm receipt of the documentation by the ABPD Headquarters.

The decision whether the event qualifies for an extension of the candidacy is at the sole discretion of the ABPD. All ABPD annual requirements will remain in effect during the period of candidacy extension.  If the Candidate is unable to complete the certification process for whatever reason the following year, including failing the OCE, the ABPD will not consider a second appeal. The Candidate will need to re-initiate the certification process by retaking the Qualifying Examination.

All ABPD annual requirements will remain in effect during the period of candidacy extension.  There will be no grace year allowed.  Any Candidate who wishes to extend candidacy for reasons not included in this policy may request an extension through the appeals process.

Assessment Score Verification Policy

ABPD offers score verification service to Candidates that wish to have the accuracy of their reported scores verified. Verification of a Candidate QE score is limited to verifying that the responses recorded were correctly scored as correct or incorrect and their total score was correctly transformed into a scaled score. Verification of a Candidates OCE score, will verify that the examiners’ ratings for the Candidate were accurately recorded, recalculate the scaled score and verify that the scaled score and pass/fail decision were accurately reported to the Candidate. Examiners will not reevaluate the examinee performance.

The score verification service is not a review of the content, a review of the correct answers, the acceptability of testing site conditions or examiner style, or a reconsideration of the passing standard. Candidates that wish to request the exam score verification service should contact ABPD headquarters. The fee for the score verification serivce is $250. We will communicate the exam score verification outcome within six weeks of receiving the request.